Structure and finish
Look at how a backdrop meets the floor, and whether drape seams and frame joins are turned away from the guest side.
These are our own photographs, taken at events we planned, set up and ran. Look at the stage edges, the drape joins and the way seating faces the action, because that is what tells you how a company works.
Every photograph on this page is from an event Plan With YOLO planned and ran. None of it is bought stock, and nothing has been added to a picture that was not standing on the floor that day. We have kept the descriptions to what you can see, because a client list and a guest count tell you nothing about the quality of a setup.
The work falls into a few groups. Weddings and family functions: mandaps, haldi and mehendi setups, sangeet and reception stages. Corporate events and launches: seminar seating, branded entrances, product and project launches with a screen behind the stage. Stage and production: truss, LED walls and concert lighting for open-air nights. Activations and exhibitions: mall atrium setups, game zones and expo booths. Décor and parties: balloon backdrops, floral walls and photo corners.
Look at the details a planner looks at. Does the backdrop reach the floor, or does it stop where the camera stops? Are the drape seams turned away from the guest side? Is the cabling taped down at the wing? Is the front row far enough back to see a whole stage? A setup that survives close inspection in a photograph usually survived it in the hall as well.
Every photo here is from an event our team planned and ran.
Mandaps, haldi and mehendi setups, sangeet and reception stages, built around a muhurat time and a family's running order.
Seminar and conference rooms, branded entrances, dealer meets, award nights, and product or project launches with screen and stage.
Truss stages, LED walls, concert lighting and show sound for open-air nights, annual days and live performances.
Mall atrium setups, game zones, sampling counters and expo booths, built to pull a crowd in and hold it.
Balloon backdrops, floral walls, photo corners, urli and table styling for birthdays, anniversaries and celebrations at home.
Open-ground and hall setups for school and company annual days, cultural nights and college fests, seating turned to one stage.
A portfolio is easy to dress up and hard to read. Here is what we look at in someone else's photographs, what you can fairly judge in ours, and how a setup like these actually reaches the floor.
Judge the edges, not the centre. Anyone can light a backdrop for one camera angle. Look at where the setup ends: does the drape run to the floor or stop in mid-air, is the frame visible from the side, is there a bare pipe or a stack of spare chairs sitting just outside the pretty part of the frame? Then look for the same thing across several photographs. One clean picture is luck. The same finish in a mandap, a seminar hall and an expo booth is a habit.
Check whether the photographs show a room with people in it. A stage shot in an empty hall is a décor photo. A picture taken while guests, servers and a photographer are moving through the space tells you the setup held up once it was being used. Look at the floor in those ones: taped cables, clear aisles, no loose ties hanging off a table leg.
Then see whether the company shows more than one kind of work. A team that only posts floral stages may be stretched the day you ask for truss, a screen and a sound plan. Our event production and décor pages cover both sides of that in detail.
Most of these setups went up inside one access window, and the venue decides how long that window is. That time, not the design, sets the order of work. Heavy and high things go first: truss and uprights, then the stage deck, then the backdrop frame. Power and cabling are pulled while the floor is still empty, because once chairs are laid nothing can be run cleanly underneath them.
Drape and fabric come next, since they hide the structure and every fixing point. Florals sit near the end, because they wilt and because the ladders are gone by then. Lighting has to be focused with the house lights killed, so a sensible build protects a slot for it instead of pushing it to the last minute. Seating is laid late, and the entry décor, standees and welcome gate after that, so trolleys and hands can keep using the main door until the final hour.
A wedding compresses all of it. If the hall gives you four hours before the muhurat, the mandap goes up first and the entrance last, and the flowers arrive in the last hour so they are fresh when the family walks in. On an open ground, weather joins the order: weights on every upright, a cover for the sound desk, and cabling raised or taped before the dew starts.
About an hour before doors, we walk the venue with you in the order a guest will meet it. That starts outside: parking, the drop point, the gate, the welcome table, whether the path is lit. The first two minutes of an event happen before anybody sees the stage, and they are the part most often left to chance.
Inside, we sit in the worst seat in the house, back corner and last row, and check that the screen is readable, the stage is visible over heads, and a voice carries that far. Then the stage itself: a mic check with the anchor, playback from the machine that will actually be used, a lighting look for each segment of the programme, and the front edge taped. We walk the food counters for queue direction, the washroom route, the green room, and the seats where elderly guests will sit.
Anything found in that hour can still be fixed. Anything found after doors open cannot. That is why the walk-through is a written item on the run sheet, not something squeezed in if there is time left over.
Five facts get you an accurate quote: the occasion, the date, an approximate guest count, the venue or the area you want, and a budget range. The range saves the most time, because without one we can design something lovely that you were never going to accept.
After that, send reference photographs, including the ones on this page. Point at what you like and, more usefully, at what you do not. A brief that says this stage but without the hanging flowers is far clearer than a mood board. Tell us the venue's access time and any sound cut-off, because those two decide what is buildable rather than what is designable, and they are the facts most people leave out.
Last, tell us what is already booked. If the venue includes sound, or the family has a decorator they have used for years, we quote around them and work everyone to one timeline. The full service list sits on our event services page, and if you would rather just talk it through, send us the date and we will ask the rest ourselves.
Can't find yours? Call or WhatsApp — a planner answers.
Yes. Every photograph here is from an event we planned, set up and ran ourselves. Nothing on the page is stock imagery, and nothing has been added to a picture that was not standing on the floor that day. What you see is the finish a guest would have seen walking into that room.
Because those details belong to the client, not to us. A company that lists who it worked for is telling you about its sales history, not about its work. Look instead at the structure, the finish and the sightlines in the pictures. Those are the things that decide whether your own event looks right.
Usually yes, adjusted to your venue. Ceiling height, floor size, access time and whether the space is indoors or open all change what can be built, so the same look may need a different structure behind it. Send us the photograph and the venue name, and we will tell you what carries over and what has to change.
Weddings and family functions, corporate events and launches, stage and production work, brand activations and exhibition booths, décor and parties, and annual days. The gallery is grouped that way on purpose, so you can see the same standard of finish across very different setups rather than one polished specialism.
Yes. Pune is our base and where most of this work happens, but we have travelled to 30+ cities for clients, including resorts and hill properties around Maharashtra. Planning is done from the Pune office and the team travels with the event. Travel, stay and the extra setup day are separate lines in the quote.
Send the occasion, the date, an approximate guest count, the venue or area, and a budget range, along with the photographs you liked. A planner will call to understand the event properly, then you receive a concept and an itemised quote you can adjust line by line. Nothing is booked until you approve it.
Pune · PCMC
LED walls · Truss · Sound · Lights
Pune · PCMCBrands, developers, manufacturers and engineering firms Plan With YOLO has worked with.
Logos are shown to say who the work was for. They do not imply endorsement or partnership.
Send us the photo you liked
Tell us the date, the venue and which of these setups is closest to what you want, and we will quote it line by line.